Mandatory Working Time Recording in Spain: What It Is and How to Comply
thecalculator.tech
18 June 2026 · 4 min read
Since 2019 all companies must record their employees' working hours. We explain what the law requires, how much a penalty costs and which methods are valid.
The legal obligation: Article 34.9 of the Workers' Statute
Since 12 May 2019, all companies must daily record their employees' working hours, including start and end times. The records must be kept for 4 years and be available to the Labour Inspectorate, employees and their representatives.
Valid recording methods
- •Physical paper record signed by the employee
- •IT system or clock-in app (the most common)
- •Biometric recording (fingerprint, facial recognition)
- •Proximity card or badge
Penalties for non-compliance
Failure to comply with the working time record obligation is a serious infringement. The penalty can range from €751 to €7,500 per company. If there are also unpaid or undeclared overtime hours, the infringement may be very serious, with fines of up to €225,018.
What about remote working?
Remote workers are also subject to working time recording. The 2021 Remote Working Act did not change this obligation. Companies typically use apps or VPN systems that automatically record connections, though the exact method is free as long as it guarantees reliability and accessibility.
The hour calculations in this calculator are indicative. The collective agreement defines ordinary hours and the overtime regime.
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